Full Time

Coordinator – Personnel Administration/ 3 months ago


We are Hiring for Coordinator-Personnel Administration (Human Resources) – Qatar (Onsite) location, Permanent Role.

Job Title: Coordinator – Personnel Administration

(Human Resources)

  • Experience: 3+ years
  • Job Location: Qatar (Onsite)
  • Permanent Job

Key Roles & Responsibilities

  • Personnel Administration:
    • Ensure accurate maintenance of employee data records for efficient retrieval.
    • Assist in the exit clearance process, delivering payment-related and confidential documents to Finance as instructed.
    • Monitor and update the company’s retirement plan, issuing retirement letters with the required notice period
  • Archiving:
    • Evaluate personnel records for preservation and retention.
    • Maintain HR-related materials in the HR database systems or archives.
    • Provide reference services for employees requiring archival materials.
    • Establish strong relationships with external archiving companies, acquiring their services.
    • Support training sessions on archival procedures to enhance retrieval processes.
  • HR Systems & Processes Support:
    • Guide employees and department coordinators on policies, procedures, and HR systems.
    • Assist in the enhancement and automation of the Personnel Module in Oracle Fusion.
    • Review personal contributions through ESS, update Assignment forms in Fusion for various eligibilities, policy compliance, and accuracy.
    • Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs for viability.
    • Address system workflow errors, troubleshoot problems, escalate to the IT Department, and coordinate rectification.
  • Others:
    • Lead the Department Coordinators team in Oracle Fusion tasks and address process-related issues.
    • Analyze and provide various reports to management.
    • Fulfil internal auditor’s requirements during the audit process, providing documents and information upon request.
    • Perform assigned job-related duties.
  1. Minimum Qualification/Experiences/Skills: Education & Professional Qualification: Diploma Degree in Secretarial or Office Management or equivalent
  2. Professional Experience: 3 – 5 years in an HR / Administrative positions
  3. Computer Skills: Good knowledge of office and web applications
  4. Language Skills: Arabic and English (ability to write, read and speak)

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